What is the optimal frequency and agenda for those Team meetings?
Peter Ivanov responding to the audience question on the international meeting planners summit.
As often as possible – it’s a budgetary restriction but I would say – once a year. Try to do it once a year at least. Why? Year is a dynamic which is we live in. It’s part of our lives. Our green planet turns around the sun within one year. The most corporate planning cycles and reporting financial results are based on an yearly cycles.
At least once a year aim to have a round of reviewing the delivery of the past goals and setting new goals as a Team. This is also the place to have a discussion – how do we work as a team. I would encourage you to do it face to face. If you cannot afford the travel, the current technologies allow to simulate Online many of the live meeting experiences i.e. white boards, break out virtual rooms and rich video interactions. Key for this meeting is to set the goals bottom up as a Team leveraging the strengths of each Team member.
Apart from performance review and goal setting this yearly meeting is a great opportunity for feedback – how do we work as a team. Here everyone shares with everyone – 1) what do you do well, 2) what you should stop doing and 3)what is something that you can do, but perhaps not yet aware of it that could help the teams performance. This is the format – Start, Stop, Continue doing and if done openly is quite powerful.
I think it’s critical to set the annual goals as a Team but also through open and honest feedback to significantly improve the performance of the Team year after year.
Peter Ivanov is a Virtual Teams Expert, Keynote Speaker and Executive Coach. His Management System “Virtual Power Teams” has won multiple corporate awards.